NMRSD Chromebook Loan Program

  • North Middlesex Regional School District (“NMRSD”) students actively attending a North Middlesex Regional School District school with a district required remote component or a requirment to transport a mobile device between home and school daily have the option to be assigned a Chromebook and a charger for home use until they have withdrawn from the district, graduated, returned to full in-person instruction or the NMRSD has requested that the Chromebook be returned.  The student is responsible for the device at all times. Students who already own a compatible device are not required to participate in this program but all rules regarding proper use in the classroom and compliance with the NMRSD policy regarding acceptable technology usage will still apply.

    For the 2020-2021 school year, high school students are being asked to transport a mobile device with them between home and school.  High school students may borrow a district Chromebook until their last day of the 2020-2021 school year or withdrawal, even if attending full in-person, in order to fullfill this requirement.  

    In order to participate in the Chromebook Loan Program:

    1.  Students and Parents/Guardians must read and agree to the Chromebook Loan Parent and Student Agreement.  The last page of this agreement must be signed and initialed as indicated then submitted at the time an assigned Chromebook is provided.  A separate agreement is required for each student to whom a Chromebook will be loaned.
    2. Parent/Guardians must fill out the NMRSD Chromebook Loan Request form.  The form will need to be filled out separately for each student.
    3. The NMRSD Technology Department will reach out to parents/guardians within one (1) week of submitting the NMRSD Chromebook Loan Request to provide a date/time when the assigned Chromebook may be picked up.  All Chromebook pickups will be limited to district business hours.
    4. The signed and initialed Chromebook Loan Parent and Student Agreement must be provided at the time the assigned Chromebook is picked up or an alternative time will need to be arranged. 
    5. The assigned Chromebook will be prepared and labeled with the name of the student it is being loaned to. A compatible charger will be provided along with the Chromebook.  Once ready, you will be emailed with information to pick up the requested Chromebook(s).  

    Note: If the requested Chromebook(s) is not picked up for more than 2 weeks without confirmation that a pick up is pending, the Chromebook will be redistributed and a new NMRSD Chromebook Loan Request will be needed for each student to restart the process.  

    2020-2021 Specific Adjustments to the Agreement (Reference page 4 of the agreement):

    1. No deposits will be required for Chromebook loans for the 2020-2021 school year
    2. The requirement to transport loaned Chromebooks back and forth to school is suspended for all K-8 students for the 2020-2021 school year unless a specific separate request is made by a district representative.  High school students will be expected to transport Chromebooks with them.

Chromebook Loan Program FAQ

  • If purchasing a Chromebook ourselves instead of borrowing from the district, what are the recommended specifications?

    Posted by Jeremy Hamond on 7/22/2020

    The district requirements are minimal.  Any Chromebook capable of running a current version of the Chrome OS software and has a built-in camera will be compatible with the systems used by the district.  Any new, not used, Chromebook on sale will meet these requirements. 

    The Chrome OS software that runs the Chromebook will auto-update until it reaches the expiration date identified by Google.  If you are considering purchasing a used or refurbished Chromebook, I suggest you check the expiration date for that model first.  More details and a list of expiration dates by make/model can be found here: https://support.google.com/chrome/a/answer/6220366?hl=en

    Other options you may want to consider if purchasing a Chromebook yourself are:

    • Some children benefit from a touch screen
    • Monitors that can fold flat or wrap around tend to be less likely to be broken
    • Education editions, which are offered by some companies, tend to be designed for more physical durability
    • Most Chromebooks have 11-inch monitors but some manufactures do offer 14-inch monitor options
    • Models with extra memory, hard drive space, and processor speeds are available but are not required for school use.  

    The starting cost for a new Chromebook can be under $200 depending on what features you are looking for.  

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  • How do we request support if a Chromebook assigned to a student needs to be repaired?

    Posted by Jeremy Hamond on 7/21/2020

    Repair requests for Chromebooks provided through the NMRSD Chromebook Loan program can be emailed to chromebooksupport@nmrsd.org.  

    Please include in the email:

    • The Asset ID for the Chromebook, which can be found on the label on the underside of the Chromebook beginning with CB_.
    • The name of the student the Chromebook is loaned to, as indicated on the label on the from the cover of the Chromebook
    • The school the student attends
    • The grade level of the students
    • A brief description of the issue you are experiencing

    The email must come from an email address associated with a contact on the student's school record or the student's account.  

    Families may be responsible for the repair or replacement costs for Chromebooks damaged or lost as defined in the Chromebook Loan Parent and Student Agreement.


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  • Can a Chromebook be borrowed through the summer for district summer programs or makeup work?

    Posted by Jeremy Hamond on 7/21/2020

    If a Chromebook is borrowed with a deposit supplied to the district without the district requiring that the student attend remote classes, the Chromebook will remain assigned to that student until they graduate, withdraw from the district, requires a replacement, or is requested for return by a district administrator for a currently unforeseen reason.  This includes summer and holiday use provided it falls within acceptable use as stated in the NMRSD Chromebook Loan Parent and Student Agreement.

    Chromebooks borrowed due to an ongoing district required remote component to instruction, as determined by the Superintendent, will be asked to return the Chromebook at the end of the school year unless the district anticipates continuing the remore requirement the following school year.  

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  • How do we log into a Chromebook borrowed from NMRSD?

    Posted by Jeremy Hamond on 7/21/2020

    NMRSD Chromebooks can be logged into using the student's district-provided Google Apps  & Email account.  

    All student Google accounts are formated as 2 digits of their graduation year, their last name, followed by their first name, followed by @nmrsd.org.  For example, if John Doe graduates in the year 2021, his email address will be 21doejohn@nmrsd.org.

    All student email addresses provided by the district are limited to communicating only with other nmrsd.org emails and select approved district resources.  

    District provided student email addresses and related Google Apps access are disabled after the student's graduation or withdrawal from the district.  

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  • Is there a way for parents to receive updates regarding classwork associated with Google Classroom?

    Posted by Jeremy Hamond on 7/21/2020

    Google Classroom has a “Guardian Email Summaries” feature that allows parents to receive regular updates regarding missing work, upcoming work, and class activity associated with Google Classroom. The guardian email summaries feature is managed on a per Google Classroom basis and initiated by a teacher associated with the individual student through a Google Classroom.

    As a teacher, to initiate guardian email summaries:

    1. Go to the applicable Google Classroom
    2. Go to the Student tab
    3. Click on the slider button on the left to enable Guardian email summaries for the class
    4. Click on the “Invite Guardians” button to the right of the individual student’s name
    5. Enter the guardian’s email address then click “Invite”
    6. An email will be sent automatically to the guardian, which they have 120 days to accept, allowing them to confirm their desire for Guardian emails and configure their desired settings.

    Google Classroom Guardian Email Summaries information, from the guardian’s perspective, can be seen at: https://support.google.com/edu/classroom/answer/6388136?hl=en

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